Privacy Policy

NomosFIT ("we," "our," or "us") is committed to protecting the privacy and personal information of individuals that use our website (the "Website") or otherwise interact with us during the ordinary course of operating our business (collectively and as applicable "you" or "your"), including ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy (the "Policy") outlines how we collect, use, disclose, and safeguard your personal information and sets out the legal rights that you may be entitled to in relation to the processing of your personal information. By using our Website, you acknowledge that your personal information may be collected and further processed in the ways and for the purposes described in this Policy.

1. Personal Information We Collect

The types of personal information that we collect depend on the nature of our relationship with you. We collect personal information and non-personal information to provide our services, improve your experience when engaging with us, and comply with legal obligations. The information we collect includes:

1.1 Website Users

When you use or initiate contact with us through the Website then we will collect the following types of personal information:

Contact Information: name, business email address, business phone number, office mailing address, job title and employing organization.
Inquiry Information: other personal information you provide when contacting us or submitting inquiries through forms on the Website, including the nature of your inquiry and the time and manner of submission.
Technical Information: personal information collected through the operation of cookies and similar tracking technologies (collectively "Cookies") on the Website which may include your IP address, browser type, device information, operating system, pages visited, time spent on the Website, referring/exit URLs and any consent preferences you select in relation to the use of Cookies.

1.2 Clients and Business Contacts

When you interact with us in the ordinary course of operating our business and services, including where you act as a representative of a prospective client, current client, customer, vendor, service provider or other third party (collectively "business contacts"), then we may process the following types of personal information:

Contact Information: name, business email address, business phone number and office mailing address, job title, job location and details of the organization you represent.
Service Information: personal information that we collect and process in the context of providing our services to you and/or your employing organization.
Relationship Information: personal information collected in order to develop and manage our relationship with you or the organization you represent, including your marketing preferences and details of meetings or events that you attend.
Communications Information: information contained in or related to communications with us.

1.3 Candidates

When you engage with us in relation to a placement or candidacy for an interim position, then we will collect and process the following types of personal information in order to include you as an applicant and to progress your candidacy for the relevant role:

Contact Information: name, email address, residential address and phone number.
Identity Information: date of birth, gender, nationality, copies of identification documents, information relating to your entitlement to work in a specific jurisdiction and other government issued identification information.
Employment Information: details of your current employment situation including employment status and the identity of your employer, job title and location, salary, and notice period.
Recruitment Information: details of your professional background including experience, qualifications, skills, linguistic capabilities and professional licenses and memberships.
Sensitive Information: in certain cases, we may collect other, more sensitive types of information, including in relation to your health and working capacity, and the results of background checks.

Neither our services nor the Website are intended for use by legal minors. We ask that you do not seek to use our Website or services unless you are of legal majority and capacity.

2. How We Collect Your Personal Information

Most of the personal information that we collect is provided either directly by you or, where you act as a representative of an organization, by that organization. However, there may be cases where we receive your personal information from another member of our group of companies or from our network of business contacts. Technical Information is collected automatically based on any consent preferences that you select.

If you are a candidate, then we may also collect your personal information from other third party sources, including publicly accessible sources, individuals providing candidate recommendations, employment referees, and third party service providers involved in the recruitment process.

3. How We Use Your Information

We use the information collected for different purposes depending on the nature of our relationship with you.

We process the personal information of Website users for the following purposes:

To provide, improve and ensure the security of the Website.
To communicate with you, including responding to inquiries and requests.
To obtain your consent in connection with the use of Cookies and to manage your consent preferences.
To personalize your experience on our Website.
To monitor and analyze usage trends and improve Website functionality.
For record-keeping purposes and to conduct statistical analysis.
To comply with our legal and regulatory obligations.
To safeguard our legal rights and business interests.

We process the personal information of business contacts for the following purposes:

To communicate with you, including responding to inquiries and requests.
To address any due diligence or identity verification requirements.
To develop and manage our relationship with you or the organization you represent.
For record-keeping purposes and to conduct statistical analysis and market research.
To comply with our legal and regulatory obligations.
To safeguard our legal rights and business interests.

We process the personal data of candidates for the following purposes:

To onboard you as a candidate with us, including for account setup and administration.
To receive and review information regarding your background, suitability and qualifications.
To verify information or documentation that you have provided in connection with your candidacy.
To facilitate and arrange meetings with us or a prospective NomosFIT client.
To present your candidacy to prospective NomosFIT clients and to progress your application.
To assist in reaching a determination of your candidacy and to communicate that determination.
To collect and provide feedback based on your candidate experience.
To consider and contact you regarding future roles that you may be suitable for.

4. How We Share Your Information

We do not sell or rent your personal information. However, we may share your personal information with the following categories of recipients:

Service Providers: trusted third-party service providers who assist us in operating our Website or provide services on our behalf.
Professional Advisors: lawyers, accountants, auditors and consultants engaged for specific purposes.
Current and Prospective Clients: where you are a candidate for possible placement with a NomosFIT client.
Group Companies: other companies within our group, where appropriate to facilitate our services.
Legal Compliance: if required by law or in response to valid legal requests, including with regulatory or governmental authorities.
Business Transfers: in the event of a merger, acquisition, or sale of all or part of our assets.

5. Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Once the applicable retention period has expired then we will securely destroy your personal information in accordance with our data retention policy and procedures.

6. Additional Information for UK and EEA Residents

A. Data Controller

The data controller of your personal information will depend on your location and the nature of your relationship with us. However, the data controller will be one or both of:

NomosFIT LLC
NomosFIT UK LLP

B. Our Lawful Basis of Processing

We will only process your personal information where we have a lawful basis of processing, including legitimate interests, contractual necessity, legal obligation, and consent.

C. Your Legal Rights

The following rights may be available to you under applicable data protection laws:

Access: Request a copy of the personal information we hold about you.
Correction: Request corrections to any inaccurate or incomplete personal information.
Deletion: Request the deletion of your personal information.
Restriction: Request that we restrict processing of your personal information.
Objection: Object to the processing of your personal information.
Portability: Request your personal information in a structured, commonly used and machine-readable format.
Complaint: You may have the right to complain to the relevant data protection supervisory authority.

To exercise these rights, please contact us at Privacy@nomosfit.com.

D. Safeguarding International Transfers

Where the General Data Protection Regulation applies to transfers of your personal information, we will only transfer your personal information to a third party located outside of the UK or EEA where adequate safeguards are in place, including adequacy decisions, data privacy frameworks, or standard contractual clauses.

7. Additional Information for California Residents

We have not "sold" personal information as defined by the California Consumer Privacy Act 2020 as amended ("CCPA"). Your rights under the CCPA include:

Right of access and to know what personal information is collected or shared.
Right to delete your personal information.
Right to correction of inaccurate personal information.
Right to limit use of sensitive personal information.
Right of no retaliation for exercising your rights.

You can make a request by contacting us:

By email at: Privacy@nomosfit.com
Using the general enquiry contact form on the Website.
By telephone: 844-649-0056

8. Additional Information for Canadian Residents

By law you have the right to request access to and to correct the personal information that we hold about you. If you want to review, verify, correct, or withdraw consent to the use of your personal information, please email us at Privacy@nomosfit.com.

9. Cookies and Tracking Technologies

We use Cookies to support and secure the Website, as well as to improve functionality and enhance your user experience. We do not currently honor "Do Not Track" signals that may be applied through your browser settings, unless otherwise required by applicable law.

10. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

11. International Users

If you are accessing our Website from outside your country of residence, please note that your information may be transferred to and processed in a country that may not have the same data protection laws as your home jurisdiction. By using our Website, you acknowledge that your personal information may be processed in any jurisdiction where we or our affiliates operate, including the United States of America.

12. Your Duty to Inform Us of Changes

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

13. Amendment of this Policy

We may update this Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with the date of last revision.

14. Contact Us

If you have any questions or concerns about this Policy or how we handle your personal information, please contact us at Privacy@nomosfit.com.

By using our Website, you acknowledge that you have read and understood this Privacy Policy. Thank you for trusting NomosFIT with your information.

Last revised: October 2025